Features
Everything Soom does, module by module.
Attendance, leave, payroll, hiring and more, sharing one set of people, approvals and settings. Pick a module to see what it does.
Attendance & shifts
See who is in, late or on leave, from GPS and QR clock-ins and the punches of your own attendance devices.
- GPS clock-inEvery punch records the time and place, and asks office or work from home unless approved WFH already covers the day.
- Clock in by QR codeDownload a QR poster for your office, and staff scan it in the app to clock in and out. A scan only counts inside the radius you set on the map, a faked location is refused on Android, and HR and managers see how far from the code each scan was.
- Rules for each branchSet whether a branch clocks in on the web, in the app or both, and whether the app uses the button, the QR code or either.
- Your attendance devicesConnect RealTime Biometrics devices. Their punches show on each employee’s attendance day.
- Shifts and rostersSet up shifts, plan a monthly roster and approve shift-change requests.
- Night shiftsShifts that cross midnight just work. Hours, lateness and overtime land on the day the shift started.
- Half days and overtimeHalf-day cutoff, late grace, early-leave tracking and overtime approvals.
- Corrections with a reasonAttendance fixes go through each employee’s approval chain, level by level, and every request needs a reason.
- Sign off days for payrollClean days approve themselves every night. The rest wait for HR, sorted by why: late, no clock-out, missing or a correction request. Each is decided as full pay, half a day or no pay until payroll is locked, and any of them can be escalated by email from your own templates, one person at a time or many at once.
- Work from home and permissionShort time-off requests with their own approval chain, separate from leave.
Leave
Leave types, balances and approvals that follow your own policy.
- Your own leave typesAccrual, quotas, eligibility and carry-forward rules for each type.
- Carry-forward you controlPreview what each person carries over and what lapses, then commit. Nothing moves until HR runs it.
- Year-end encashmentWork out the days above the carry-forward cap, approve them and pay them through payroll.
- Team leave calendarSee who is away and when, with clashes flagged when someone applies.
Payroll
Indian payroll with PF, ESI, professional tax, the Labour Welfare Fund and TDS worked out for you, and payslips people download themselves.
- Your own salary componentsBasic, HRA, allowances and bonuses as a fixed amount, a percentage of Basic, CTC or gross, or the balance of CTC, set month by month with what each counts as wages for: PF, ESI or both.
- Salary structuresBuild reusable structures from your components, set a company default and give each employee one. Changes apply from a month you pick, so payroll already done stays as it was.
- PF, ESI, PT and TDSStatutory rules built in, with professional tax for the 19 states and UTs that levy it, kept to each revision, the Labour Welfare Fund for all 16 that levy it, and TDS under both tax regimes, worked out on the whole year's pay, including salary from a previous employer. Download the PF ECR and ESI files and each state's professional tax return, get a reminder before each due date and record every payment with its challan number.
- Salary calculatorEnter a CTC and see the payslip it gives: earnings, PF, ESI, PT, TDS and take-home, worked out from your own settings.
- Accounting entryEach payroll's journal under your own ledger names, ready to import into Tally or to download as Excel for any accounting software.
- Changes since last monthBefore you lock a payroll, see who joined or left, whose salary changed and whose take-home moved since last month, with the two payslips side by side, line by line.
- Loans and salary advancesGive a loan or salary advance with a monthly instalment and, if you like, interest. Payroll takes it back from each salary until it's repaid, keeping deductions within half the pay; people see what's left month by month, and any balance goes into the final settlement.
- Final settlementSettle someone who has left in one place: pay to the last day, leave encashment, gratuity, notice pay or recovery and anything else, with the last month's TDS. Each one shows the date its wages are due and goes into that month's payroll.
- Branded payslip PDFsYour logo, address, colour and footer, with a one-click preview.
- AppraisalsLog a raise today, backdate it, or schedule it for a date when it applies by itself. The full history is kept.
- Intern to full-timeConvert in one step. The new employee type and the first salary start on the same date, and the internship and its stipend stay on the salary history.
Expenses
Expense claims with receipts, and company payments recorded as proper vouchers.
- Expense claimsSubmit with receipts, category, vendor and date. It goes through your approval levels, the last approver chooses who pays, and that person records the payment.
- Approval levelsSet once for the whole company: the reporting manager, then finance, or anyone you name, level by level. Bigger claims above an amount you set get one more level, and a default payer is picked in advance.
- What needs you, firstFinance, HR and managers open on the claims waiting on them, with how long each has waited. Admins also see what is in review, waiting to be paid and paid this month.
- Receipts beside the decisionReceipts and invoices show large next to the decision, images and PDFs alike, so nothing needs downloading. Step to the next claim without closing.
- Spend by categoryThis month's claims by category, from travel to meals, each opening its own list.
- Find any expenseSearch by expense number, person, employee code, vendor or description, and filter by type, category and month.
- Payment vouchersRecord vendor payments with the payment method, source account and proof of payment.
- Voucher PDFsFormal vouchers with the amount in words, signature blocks and numbers like EXP-00001.
- Alerts at every stepEmail and in-app alerts as each claim moves along.
Hiring & onboarding
Post a role, test and interview candidates, send the offer, then onboard the new hire step by step.
- Jobs and candidatesPost roles and move candidates through screening, exams, interviews and offers.
- Online examsSend timed online exams built from a reusable question bank.
- Interview scorecardsInterviewers record their scores and notes for each candidate.
- Offers onlineCandidates accept or decline their offer letter online.
- Hire without re-typingHire someone and Soom creates their invite and can start their onboarding.
- Onboarding they must finishConsent forms, document uploads, profile fields, policies, videos and tasks, done before the new hire can use Soom.
Performance reviews
Review cycles with self and manager reviews, goals, and results people see once their review closes.
- Review cyclesEmployees review themselves, managers review their people, and HR can adjust the final rating before closing.
- TemplatesReusable templates with your own questions and rating scale.
- GoalsEmployees set and track their own goals.
- Results when it closesRatings and comments stay hidden from the employee until their review closes.
- On the phoneEmployees read their reviews and goals in the mobile app.
People & documents
Complete employee records, the org chart, the forms you need, and each person’s career history.
- Org chartSee the company from its owners down, through branches, departments and designations to the people in each, full time and interns apart, or switch to who reports to whom. Managers see everyone under them, and approvals can go up to a manager’s manager. When someone leaves, their team and waiting requests move to whoever takes over.
- Profile completionEvery profile gets a completion score, so people see what to fill and HR can find the gaps.
- Your own formsDesign fillable forms and download them pre-filled as PDF, Word or Excel. A PF and ESI joining form comes ready.
- ExportsExport the employee list to Excel, or people’s details and documents as ZIP files.
- Career historyA timeline of role, department and salary changes for each person, for Company Admins. Someone who leaves and comes back keeps one profile, with each stint on it.
Assets
Every laptop, phone and ID card, who has it and what condition it is in.
- Inventory and assignmentSerial numbers, warranty dates and condition notes, with assign, return and transfer.
- RequestsEmployees ask for what they need, their manager approves and HR hands it over from stock.
- Acknowledge and reportEmployees confirm what they received and flag broken equipment. HR hears straight away.
- Maintenance logKeep a repair and maintenance history for each asset.
Projects
Simple project boards, team tasks and daily reports, next to everything else.
- Kanban boardsTo do, in progress, in review and done, with drag and drop.
- My tasks and team tasksYour tasks in one list, and a roll-up of what your people are working on.
- Due dates and commentsAssignees, priorities, due dates with overdue flags and threaded comments.
- Daily reportsTask-based daily reports with a reminder at checkout, viewed by date or team and exported to Excel or PDF.
- Private notes and to-dosA personal notebook and checklist that only you can see.
Chat & support
Team chat, company announcements and help from the Soom team, inside the app.
- One-to-one and group chatMessenger-style chat with reactions, forwarding and read receipts.
- AttachmentsImages, PDFs and office files up to 25 MB. Attachments are kept for 30 days; messages stay.
- Email only when it mattersMessages notify in the app straight away. Email goes out for a new conversation, or a reply still unread after two quiet hours.
- AnnouncementsCompany notices and celebration posts, pinned or emailed, from the web or the mobile app.
- Support deskRaise a ticket with the Soom team and follow the replies in the app.
Client billing
For teams that work for clients: a private portal for each client, and invoices from approved attendance.
- Client portalEach client sees only the people assigned to them: profile, attendance calendar, leave and daily reports.
- Monthly timesheetsClients read and rate each person’s monthly timesheet.
- Chat with clientsClients chat one to one with each person assigned to them.
- A rate for each personSet what you charge for each person on each client: hourly, weekly, fortnightly, monthly or yearly.
- InvoicesInvoices pro-rated by approved attendance, in each client’s own currency.
- Private by defaultSalary, bank details, personal contacts and punch reasons are never shown to clients.
Security & sign-in
Each company’s data kept apart, sign-in that suits your team, and roles that decide who sees what.
- Kept apartEvery record belongs to one company, and no company can see another company’s data.
- Your own addressYour team signs in at yourcompany.soom.co.in, with your logo on the sign-in page. Anyone who signs in at app.soom.co.in is taken there automatically.
- Microsoft and Google sign-inOne-click sign-in with a Microsoft or Google account that matches the employee’s Soom email.
- Two-factor sign-inAuthenticator-app codes and one-time recovery codes for password logins.
- Roles and permissionsBuilt-in roles plus your own, with view, create, edit, delete, approve and export rights for each module.
- Approval chainsSet a custom approval chain per employee for leave, time off and attendance fixes.
- Devices and sessionsEveryone sees their signed-in devices and can sign any of them out. Up to 5 devices each, 2 of them phones.